Document Help

Available Document Index Dates

  • Land Records - (Mortgages, Deeds, Power of Attorney, Discharges, Assignment, etc.) 1/1/1986 - current
  • UCC's and Federal Tax Liens - All active records
  • Judgments, Mechanics Liens and Lis Pendens - July 15, 1991 through current
  • DBA's, Corporations and other misc filed documents - February 21, 1994 through current
  • Index Numbers - January 1, 1993 through current

Available Image Dates For Paid Registered Users

Please note – Document Images for Mortgages recorded January 1980 through December 1985 and Deeds recorded January 1960 through December 1985 require search by book and page. The book and page is found by viewing the image for the alphabetic section of our Graves Indices.

Enter Party Name as:
  • MORTGAGOR INDEX 198085 (for mortgage records)
  • GRANTOR INDEX *(for the seller on a Deed)
  • GRANTEE INDEX *(for the buyer on a Deed)
    *Years for Deed Records are grouped as follows: 196064 196568 196973 197479 198085
  • Deed Liber – Starts January 1, 1960 with Liber\Book 6511 - current
  • Mortgage Liber – Starts January 1, 1980 with Liber\Book 8263 - current
  • Other Recorded Land Documents - February 21, 1994 through current
  • UCC's and Federal Tax Liens - All active records
  • Judgments and Liens - February 1, 1994 through current
  • DBA's, Corporations and other misc filed documents - February 21, 1994 through current
  • Index Number - Documents NOT available

Glossary of Codes

Party Codes
D - Direct party on a document:
    Deed - Grantor
    Mortgage - Mortgagor
    Lien - Debtor
    Court Document - Defendant
    DBA - Owner Name
R - Reverse Party
    Deed - Grantee
    Mortgage - Mortgagee
    Lien - Secured Party
    Court Document - Plantiff
    DBA - Business Name
A - Other Party
    Most documents Attorney, Judge or Magistrate
    Mechanics Liens - some instances is company employing defendant
    UCC Vendee - Record Owner
Book Types
A - Brokers Affidavit
B - Bonds
C – Certificate of Incorporation
D – Deed
H - Naturalization
J – Judgment
K – Filings amending or satisfying Filed Documents
L – Lis Pendens
M – Mortgage
N – map
O – Wetlands
P – Power of Attorney
Q – Filed documents
T – Real Estate Tax
V – Misc documents
W – Military Discharge
X – Local Law
STATUS or ROUTING (for internal use only)
B - Imported from computer systems older than August 1,2005
R - Document has been recorded
S – Document has been scanned
I – Document has been indexed
V - Document has been verified


The last date of work Verified is listed in the top left bar of the Official Records Search. This is also the date of documents most recently returned to the customer listed in the record Detail as: Document Return Info.

Group Codes
Deed – Documents recorded in the Deed Book
Daff – Affidavits recorded in the Deed Book
Mdisch – Document discharging a mortgage
Daff – Affidavits recorded in the Deed Book
Lien – Lien documents
MTG – Mortgage
Mupd – Document updating a mortgage
Corp – Corporation
Disch – Document discharging a filed document
Upd – Document updating a filed document
Dmisc – Miscellaneous document recorded in Deed liber
V - Document has been verified

Tax Lien Documents

Erie County has 6 large tax lien documents on record. Because of the way they are entered into our system, there appears to be thousands of these documents with the same book and page, however they are the same document. Because of the restrictions on The Clerk’s New Internet System, you should search for them by the following File Num(s)

D110885266 County Tax Lien filenum 200412290915
D110657894 County Tax Lien filenum 200312300836
D110620913 County Tax Lien filenum 200311061594
D110580001 City Tax Lien filenum 200310010366
D110580092 City Tax Lien filenum 200310010391
D111073917 County Tax Lien filenum filed 12/2005 – you can search by the property owner’s name or enter the book and page and limit the search by selecting under Name Type – Show only Direct Names